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Home > Financial Aid Process > Census Date & Disbursement Calendars

Census Date & Disbursement Calendars

Financial Aid Census Date

The day a snapshot is taken of a student’s registration for financial aid purposes. Federal Pell, TEACH and Iraq and Afghanistan Service Grants are based on UB credit hours registered by 11:59 pm EST on this date. There is a census date for each semester.

Be sure you are registered for the correct number of credit hours by this date — otherwise your aid may require repackaging which may also affect your student bill.

2018-2019 Academic Year Census Dates

  • Summer 2018: July 11, 2018
  • Fall 2018: September 4, 2018
  • Spring 2019: February 4, 2019

NOTE: There is no census date for winter session, since it is not considered a stand-alone term.

What is disbursement?

The process of releasing financial aid and posting the funds directly to the student’s account. A disbursement can be positive or negative. While a positive disbursement will apply funds to your student account, a negative disbursement will withdraw funds from your account. Negative disbursements may occur as a result of an overpayment of a financial aid award.

What is a refund?

The process of taking the credit balance on a student’s account and returning it to the student according to the refund schedule.

Disbursement Schedule

Financial aid disbursements will begin on or after the dates shown on the timeline below and will run through the end of the academic year. Outstanding eligibility requirements, such as items listed on the student’s To Do List in HUB Student Services Center, may delay the disbursement of one or more funds. Financial aid funds are disbursed directly to the student’s University at Buffalo Student Account, with the exception of Federal Work-Study which is paid directly to the student via paycheck.

New York State Financial Aid Award Disbursements

New York State awards including the TAP Grant and scholarships are disbursed to the student account after 100% tuition liability is assessed by the Student Accounts Office each term, providing the award is certified at HESC.

New York State STEM awards will not be disbursed to students’ accounts until after final grades are received each term.

Summer 2018

*Pell recipients registered for summer session will have grant aid disbursed to their account after the Census Date.

Summer 2018
Career/ Academic Level Summer Session Disbursements begin on or after the date listed below Financial Aid Census Date
Undergraduate (All)
Graduate (All)
Pharmacy (P1-P4)
Full 5/29-8/18 (I) 5/29/2018 7/11/2018
Session 1 (J) 5/29/2018 7/11/2018
Session 2 (K) 6/25/2018 7/11/2018
Session 3 (M) 7/09/2018 7/11/2018
9 Week (L) 5/29/2018 7/11/2018
10 Week (A) 5/29/2018 7/11/2018
begins 5/21/2018 5/21/2018 7/11/2018

Fall 2018, Spring 2019


Fall 2018 Spring 2019
Career/ Academic Level Disbursements begin on or after the date listed below Disbursements begin on or after the date listed below
Undergraduate (All) 9/7/2018 2/8/2019
Graduate (All) 8/27/2018 1/28/2019
Pharmacy (P1 – P4) 8/27/2018 1/28/2019
Executive MBA Year 1 9/21/2018 2/8/2019
Executive MBA Year 2 8/17/2018 1/4/2019
Medicine 1 7/30/2018 12/26/2018
Medicine 2 7/30/2018 12/26/2018
Medicine 3 7/2/2018 1/2/2019
Medicine 4 7/2/2018 12/7/2018
Dental 1 7/30/2018 12/26/2018
Dental Medicine 2-4 8/3/2018 12/26/2018
Law 1 8/20/2018 1/8/2019
Law 2, 3 8/27/2018 2/4/2019
Law Bridge 2, 3 8/27/2018 1/2/2019

Information is subject to change without notice due to changes in federal, state and/or institutional rules and regulations. Students must complete a FAFSA every year. Students must be making satisfactory academic progress to continue to receive financial aid.