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Home > Financial Aid Process > Census Date & Disbursement Calendars

Census Date & Disbursement Calendars

Financial Aid Census Date

Census refers to the day a snapshot is taken of a student’s registration for financial aid purposes. Federal Pell, TEACH and Iraq and Afghanistan Service Grants are based on UB credit hours registered by 11:59 pm EST on this date. There is a census date for each semester.

Be sure you are fully registered by this date. Courses added after this date will not be considered for financial aid eligibility.

2018-2019 Academic Year Census Dates

  • Summer 2018: July 11, 2018
  • Fall 2018: September 4, 2018
  • Spring 2019: February 4, 2019

2019-2020 Academic Year Census Dates

  • Summer 2019: July 10, 2019
  • Fall 2019: September 3, 2019
  • Spring 2020: February 4, 2020

NOTE: There is no census date for winter session, since it is not considered a stand-alone term.

What is disbursement?

The process of releasing financial aid and posting the funds directly to the student’s account. A disbursement can be positive or negative. While a positive disbursement will apply funds to your student account, a negative disbursement will withdraw funds from your account. Negative disbursements may occur as a result of an overpayment of a financial aid award.

What is a refund?

The process of taking the credit balance on a student’s account and returning it to the student according to the refund schedule.

Disbursement Schedule

Financial aid disbursements will begin on or after the dates shown on the timeline below and will run through the end of the academic year. Outstanding eligibility requirements, such as items listed on the student’s To Do List in HUB Student Services Center, may delay the disbursement of one or more funds. Financial aid funds are disbursed directly to the student’s University at Buffalo Student Account, with the exception of Federal Work-Study which is paid directly to the student via paycheck.

New York State Financial Aid Award Disbursements

New York State awards including the TAP Grant and scholarships are disbursed to the student account after 100% tuition liability is assessed by the Student Accounts Office each term, providing the award is certified at HESC.

New York State Excelsior Scholarship, Excelsior Tuition Credit and STEM awards will not be disbursed to students’ accounts until after final grades are received each term.

Summer 2019

*Summer Pell Grant funds will disburse after the summer census date, regardless of the session in which you are enrolled.

Summer 2019 Disbursement and Census Dates
Summer 2019
Career/ Academic Level Summer Session Disbursements begin on or after the date listed below Financial Aid Census Date
Undergraduate (All)
Graduate (All)
Pharmacy (P1-P4)
Full 5/28-8/16 (I) 5/28/2019 7/10/2019
Session 1 (J) 5/28/2019 7/10/2019
Session 2 (K) 6/24/2019 7/10/2019
Session 3 (M) 7/08/2019 7/10/2019
9 Week (L) 5/28/2019 7/10/2019
10 Week (A) 5/28/2019 7/10/2019
Law
begins 5/20/2019 5/20/2019 7/10/2019

Fall 2019, Spring 2020

Fall 2019 and Spring 2020 Disbursement and Census Dates
Fall 2019 Spring 2020
Career/ Academic Level Disbursements begin on or after the date listed below Disbursements begin on or after the date listed below
Undergraduate (All) TBA TBA
Graduate (All) TBA TBA
Pharmacy (P1 – P4) TBA TBA
Executive MBA Year 1 TBA TBA
Executive MBA Year 2 TBA TBA
Medicine 1 TBA TBA
Medicine 2 TBA TBA
Medicine 3 TBA TBA
Medicine 4 TBA TBA
Dental 1 TBA TBA
Dental Medicine 2-4 TBA TBA
Law 1 TBA TBA
Law 2, 3 TBA TBA
Law Bridge 2, 3 TBA TBA

Information is subject to change without notice due to changes in federal, state and/or institutional rules and regulations. Students must complete a FAFSA every year. Students must be making satisfactory academic progress to continue to receive financial aid.